Common Outlook Shortcuts
Alt + SSend the E-mail
Ctrl + C
Copy selected text.
Ctrl + X
Cut selected text.
Ctrl + P
Print selected text.
Ctrl + K
Complete the name and/or e-mail being typed in the e-mail address bar.
Ctrl + B
Bold highlighted selection
Ctrl + I
Italic highlighted selection
Ctrl + M
Send and receive all
Ctrl + U
Underline highlighted selection
Ctrl + R
Reply to an E-mail.
Ctrl + F
Forward an E-mail.
Ctrl + N
Create a new E-mail.
Ctrl + Y
Go to folder.
Ctrl + Shift + A
Create a new appointment to your calendar.
Ctrl + Shift + O
Open the Outbox
Ctrl + Shift + I
Open the Inbox
Ctrl + Shift + K
Add a new task.
Ctrl + Shift + C
Create a new contact.
Ctrl + Shift + J
Create a new journal entry.
Ctrl + Shift + V
Move folder.
F9 (Outlook 2003)
Check for new mail.
Esc
Close a window.
Alt + F4
Close a window.
Ctrl + Shift-G
Create Flag for follow-up.
Ctrl + Shift-E
Create Folder.
Ctrl + Shift + Q
Create Meeting Request.
Ctrl + Shift + M
Create Message.
Ctrl + Shift + N
Create Note.
Ctrl + Shift + U
Create Task Request.
Ctrl + Q
Mark item as read
Page Down
Move down one screen
Open the Inbox
Ctrl + Shift + K
Add a new task.
Ctrl + Shift + C
Create a new contact.
Ctrl + Shift + J
Create a new journal entry.
Ctrl + Shift + V
Move folder.
F9 (Outlook 2003)
Check for new mail.
Esc
Close a window.
Alt + F4
Close a window.
Ctrl + Shift-G
Create Flag for follow-up.
Ctrl + Shift-E
Create Folder.
Ctrl + Shift + Q
Create Meeting Request.
Ctrl + Shift + M
Create Message.
Ctrl + Shift + N
Create Note.
Ctrl + Shift + U
Create Task Request.
Ctrl + Q
Mark item as read
Page Down
Move down one screen
Home
Move to first item
End
Move to last item
Move to first item
End
Move to last item
Page Up
Move up one screen
Ctrl + N
Create new default item
F11
Open “Find a Contact”
Alt + I
Open “Look In”
Ctrl + O
Open selected item
Enter
Open selected item
Ctrl + >
Read next E-mail.
Ctrl + <
Read previous email.
Alt + K
Remove last semi-colon from mail addressee
Ctrl + R
Reply to selected message Ctrl-R
Ctrl + S
Save.
Ctrl + A
Select all items.
Ctrl + Shift + Home
Select to first item.
Ctrl + Shift + End
Select to last item.
Ctrl + Enter
Send email message
Ctrl + D
Delete the selected item.
Move up one screen
Ctrl + N
Create new default item
F11
Open “Find a Contact”
Alt + I
Open “Look In”
Ctrl + O
Open selected item
Enter
Open selected item
Ctrl + >
Read next E-mail.
Ctrl + <
Read previous email.
Alt + K
Remove last semi-colon from mail addressee
Ctrl + R
Reply to selected message Ctrl-R
Ctrl + S
Save.
Ctrl + A
Select all items.
Ctrl + Shift + Home
Select to first item.
Ctrl + Shift + End
Select to last item.
Ctrl + Enter
Send email message
Ctrl + D
Delete the selected item.
Ctrl + C
Copy selected text
Ctrl + X
Cut selected text.
Ctrl + P
Print selected text.
Ctrl + V
Paste selected text.
Ctrl + K
Create a hyperlink.
Ctrl + B
Bold highlighted selection.
Ctrl + I
Italic highlighted selection.
Ctrl + U
Underline highlighted selection.
Ctrl + L
Left align the text.
Ctrl + R
Right align the text.
Copy selected text
Ctrl + X
Cut selected text.
Ctrl + P
Print selected text.
Ctrl + V
Paste selected text.
Ctrl + K
Create a hyperlink.
Ctrl + B
Bold highlighted selection.
Ctrl + I
Italic highlighted selection.
Ctrl + U
Underline highlighted selection.
Ctrl + L
Left align the text.
Ctrl + R
Right align the text.
Ctrl + E
Center the text.
Ctrl + /
Turn on or off the display of HTML tags.
Ctrl + S
Save document.
Ctrl + Tab
Switch between open web pages.
Ctrl + Ins
Enter Line break
Ctrl + Enter
Move cursor above or below a table.
Ctrl + Shift + B
Preview in web browser window.
Ctrl + Shift + <
Decrease font size.
Ctrl + Shift + >
Increase font size.
Ctrl + Del
Deletes word to right of cursor.
Ctrl + Backspace
Deletes word to left of cursor.
Alt + mouse
View the properties of a selected item. For example, doing this on a table cell would display the properties for that cell.
Toggle the display of the Navigation pane.
↓, ←, ↑, →
Move the selection among the items in the Navigation pane.
+
Expand the selected group in the Navigation pane on the numeric keypad.
→
Collapse the selected group in the Navigation pane.
←
Collapse a group in the message list.
Go to Mail.
Ctrl + Shift + I
Go to the Inbox.
Ctrl + Shift + 0
Go to the Outbox.
Ctrl + 2
Go to Calendar.
Ctrl + 3
Go to Contact.
Ctrl + 4
Go to Tasks.
Ctrl + 5
Go to Notes.
Center the text.
Ctrl + /
Turn on or off the display of HTML tags.
Ctrl + S
Save document.
Ctrl + Tab
Switch between open web pages.
Ctrl + Ins
Enter Line break
Ctrl + Enter
Move cursor above or below a table.
Ctrl + Shift + B
Preview in web browser window.
Ctrl + Shift + <
Decrease font size.
Ctrl + Shift + >
Increase font size.
Ctrl + Del
Deletes word to right of cursor.
Ctrl + Backspace
Deletes word to left of cursor.
Alt + mouse
View the properties of a selected item. For example, doing this on a table cell would display the properties for that cell.
Getting Around in the Navigation Pane
Alt + F1Toggle the display of the Navigation pane.
↓, ←, ↑, →
Move the selection among the items in the Navigation pane.
+
Expand the selected group in the Navigation pane on the numeric keypad.
→
Collapse the selected group in the Navigation pane.
←
Collapse a group in the message list.
Going to Outlook Categories
Ctrl + 1Go to Mail.
Ctrl + Shift + I
Go to the Inbox.
Ctrl + Shift + 0
Go to the Outbox.
Ctrl + 2
Go to Calendar.
Ctrl + 3
Go to Contact.
Ctrl + 4
Go to Tasks.
Ctrl + 5
Go to Notes.
Ctrl + 6
Go to Folder List.
Ctrl + 7
Go to Shortcuts.
Ctrl + 8
Go to Journal.
Ctrl + Y
Display the Go To Folder dialog box.
Ctrl + G
Display the Go To Date dialog box.
Ctrl + .
Display the previous item.
Ctrl + ,
Display the next item.
Creating New Items
Ctrl + N
Creating a new mail message.
Ctrl + Shift + S
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Go to Folder List.
Ctrl + 7
Go to Shortcuts.
Ctrl + 8
Go to Journal.
Ctrl + Y
Display the Go To Folder dialog box.
Ctrl + G
Display the Go To Date dialog box.
Ctrl + .
Display the previous item.
Ctrl + ,
Display the next item.
Creating New Items
Ctrl + N
Creating a new mail message.
Ctrl + Shift + S
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Microsoft PowerPoint Shortcut Keys
Create a new post in the current folder.
Ctrl + Shift + ECreate a new folder.
Ctrl + Shift + P
Create a new search folder.
Ctrl + Shift + A
Create a new appointment.
Ctrl + Shift + C
Create a new contact.
Ctrl + Shift + L
Create a new distribution list.
Ctrl + Shift + K
Create a new task.
Ctrl + Shift + U
Create a new task request.
Ctrl + Shift + J
Create a new journal entry.
Ctrl + Shift + N
Create a new note.
Ctrl + Shift + X
Create a new fax.
Ctrl + Shift + H
Display the New Office Document dialog box.
Ctrl + Shift + Q
Create a new meeting request.
Work with Message
Ctrl + R
Reply to the active message.
Ctrl + Shift + R
Reply to all recipients of the active message.
Ctrl + F
Forward the active message.
Ctrl + Q
Mark the selected message as Read.
Ctrl + U
Mark the selected message as Unread.
F9
Send and receive all message in all folders.
Shift + F9
Send and receive all message in the current folder.
Ctrl + Alt + M
Mark to download the selected messages.
Ctrl + Alt + U
Unmark the selected headers.
Alt + K, Ctrl + K
Check names.
Ctrl + Shift + G
Flag the message for follow up.
Ctrl + Alt + J
Mark the selected message as not junk.
Shift + F4
Find the next instance of the current search term.
Home
Select the first contact in the list.
End
Select the last contact in the list.
↑
Select the previous card.
↓
Select the next card.
Send and receive all message in all folders.
Shift + F9
Send and receive all message in the current folder.
Ctrl + Alt + M
Mark to download the selected messages.
Ctrl + Alt + U
Unmark the selected headers.
Alt + K, Ctrl + K
Check names.
Ctrl + Shift + G
Flag the message for follow up.
Ctrl + Alt + J
Mark the selected message as not junk.
Shift + F4
Find the next instance of the current search term.
Working with Contacts
Home
Select the first contact in the list.
End
Select the last contact in the list.
↑
Select the previous card.
↓
Select the next card.
←
Select the nearest card in the column to the left.
→
Select the nearest card in the column to the right.
Select the nearest card in the column to the left.
→
Select the nearest card in the column to the right.
Ctrl + Spacebar
Select or Deselect the current card.
Select or Deselect the current card.
Shift + ↓
Extend the selection to the next card.
Shift + ↑
Extend the selection to the previous card.
Shift + Page Down
Extend the selection to the last card on the last page.
Shift + Page Up
Extend the selection to the first card on the first page.
Shift + Home
Extend the selection to the first card in the list.
Ctrl + Shift + D
Display the New Call dialog box.
F11
Select the Find a Contact box.
Extend the selection to the next card.
Shift + ↑
Extend the selection to the previous card.
Shift + Page Down
Extend the selection to the last card on the last page.
Shift + Page Up
Extend the selection to the first card on the first page.
Shift + Home
Extend the selection to the first card in the list.
Ctrl + Shift + D
Display the New Call dialog box.
F11
Select the Find a Contact box.
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Abbreviated Keys on the Computer Keyboard
Accessing Key Tools
Ctrl + Alt + SDisplay the Send/ Receive Groups dialog box.
Ctrl + Shift + Y
Display the Copy Items dialog box.
Ctrl + Shift + V
Display the Move items dialog box.
Ctrl + E, F3
Display the Find bar.
Ctrl + Shift + F
Display the Advanced Find dialog box.
Ctrl + Shift + B
Display the Address Book.
Apply bullets.
Display the Find bar.
Ctrl + Shift + F
Display the Advanced Find dialog box.
Ctrl + Shift + B
Display the Address Book.
Applying Formatting
Ctrl + Shift + LApply bullets.
Ctrl + T
Apply or increase the indent.
Ctrl + Shift + T
Decrease the indent.
Decrease the indent.
Ctrl + Spacebar, Ctrl + Shift + Z
Reset the formatting of the current paragraph or selection.
Move to the previous card.
Ctrl + ↓
Move to the next card.
Ctrl + Home
Move to the first card in the list.
Ctrl + End
Move to the last card in the list.
Ctrl + Page Up
Move to the first card on the previous page.
Ctrl + Page Down
Move to the last card on the next page.
Ctrl + ←
Move to the nearest card in the next column to the left.
Ctrl + →
Move to the nearest card in the next column to the right.
Move to the next field in the active card.
Reset the formatting of the current paragraph or selection.
Navigating When a Contact Card Is Selected
Ctrl + ↑Move to the previous card.
Ctrl + ↓
Move to the next card.
Ctrl + Home
Move to the first card in the list.
Ctrl + End
Move to the last card in the list.
Ctrl + Page Up
Move to the first card on the previous page.
Ctrl + Page Down
Move to the last card on the next page.
Ctrl + ←
Move to the nearest card in the next column to the left.
Ctrl + →
Move to the nearest card in the next column to the right.
Navigating When a Field on a Card Is Selected
TabMove to the next field in the active card.
Shift + Tab
Move to the previous field in the active card.
Move to the previous field in the active card.
Enter
Move to the next field on the active card.
F2
Switch the active Field to Edit mode.
End
Move to the end of the line.
↑
Move to the previous line in a multilane field.
Move to the next field on the active card.
F2
Switch the active Field to Edit mode.
End
Move to the end of the line.
↑
Move to the previous line in a multilane field.
↓
Move to the next line in a multilane field.
Page Up
Move to the beginning of a multilane field.
Page Down
Move to the end of a multilane field.
Open the selected items.
Page Up
Move up one screen.
Page Down
Move down one screen.
Home
Select the first item in the group or the first ungrouped item on the timeline.
End
Select the last item in the group or the last ungrouped item on the timeline.
Enter
Expand the selected group.
Shift + Tab
Move the focus from the lower time scale to the upper time scale.
Tab
Select the next appointment.
Shift + Tab
Select the previous appointment.
F6, Ctrl + Tab
Move among the Calendar, the Task Pad, and the Folder List
Alt + 1, Alt + 9, Alt + 0
Display one to nine days, or view ten days.
Alt + -
Switch to Week view.
Alt + =
Switch to Month view.
←
Go to the previous day.
→
Go to the next day.
Alt + ↑
Go to the same day in the previous week.
Move to the next line in a multilane field.
Page Up
Move to the beginning of a multilane field.
Page Down
Move to the end of a multilane field.
Navigating in the Journal and in Tasks
EnterOpen the selected items.
Page Up
Move up one screen.
Page Down
Move down one screen.
Home
Select the first item in the group or the first ungrouped item on the timeline.
End
Select the last item in the group or the last ungrouped item on the timeline.
Enter
Expand the selected group.
Shift + Tab
Move the focus from the lower time scale to the upper time scale.
General Navigation in the Calendar
Tab
Select the next appointment.
Shift + Tab
Select the previous appointment.
F6, Ctrl + Tab
Move among the Calendar, the Task Pad, and the Folder List
Alt + 1, Alt + 9, Alt + 0
Display one to nine days, or view ten days.
Alt + -
Switch to Week view.
Alt + =
Switch to Month view.
←
Go to the previous day.
→
Go to the next day.
Alt + ↑
Go to the same day in the previous week.
Alt + ↓
Go to the same day in the next week.
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Go to the first day of the current week.
Alt + End
Go to the last day of the current week.
Alt + ↑
Go to the same day in the previous week.
Go to the same day in the next week.
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Microsoft Access Shortcut Keys
Navigating in Date Navigator
Alt + HomeGo to the first day of the current week.
Alt + End
Go to the last day of the current week.
Alt + ↑
Go to the same day in the previous week.
Alt + ↓
Go to the same day in the next week.
Alt + Page Up
Go to the first day of the month.
Alt + Page Down
Go to the last day of the month.
Home
Select the time that begins the work day.
End
Select the time that ends the work day.
Page Up
Go up one screenful.
Go to the same day in the next week.
Alt + Page Up
Go to the first day of the month.
Alt + Page Down
Go to the last day of the month.
Navigating in Day View
Home
Select the time that begins the work day.
End
Select the time that ends the work day.
Page Up
Go up one screenful.
Page Down
Go down one screenful.
↑
Select the previous block of time.
↓
Select the next block of time.
Shift + ↑
Reduce the selected block of time, or select earlier blocks.
Go down one screenful.
↑
Select the previous block of time.
↓
Select the next block of time.
Shift + ↑
Reduce the selected block of time, or select earlier blocks.
Shift + ↓
Increase the selected block of time, or reduce the existing selection.
Alt + ↓
Move the appointment to the same day in the next week.
Alt + ↑
Move the appointment to the same day in the previous week.
Home
Go to the first day of the week.
End
Go to the last day of the week.
Page Up
Go to the same day of the week five weeks earlier.
Page Down
Go to the same day of the week five weeks later.
Increase the selected block of time, or reduce the existing selection.
Alt + ↓
Move the appointment to the same day in the next week.
Alt + ↑
Move the appointment to the same day in the previous week.
Navigating in Week View
Home
Go to the first day of the week.
End
Go to the last day of the week.
Page Up
Go to the same day of the week five weeks earlier.
Page Down
Go to the same day of the week five weeks later.
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